Frequently Asked Questions (FAQs)
- What is the purpose of the Access Control System (ACS) in the college?
The ACS is designed to restrict unauthorized access to the college premises, ensuring a secure and disciplined environment for students, faculty, and visitors.
- How does the RFID-enabled entry system work for students and faculty?
Students and faculty must scan their RFID-enabled ID cards at the entrance to gain access. The system will automatically verify their information in the database and open the flap barriers if approved.
- What should a visitor do if they are not in the database?
Visitors not registered in the system must use the Visitor Management System (VMS) to provide their details, receive an OTP for authentication, and generate an entry slip to open the flap barriers.
- What documents are required to register a vehicle for entry through the drop gate?
To register a vehicle, applicants must submit an application along with valid documents like the Registration Certificate (RC), driving license, and Pollution under Control certificate.
- What happens if the system fails due to power outages or network issues?
In case of system failure, entry will be managed manually according to the protocols set by the discipline committee, and a master card may be used for special circumstances.
- Can outsiders or guests access the college without registering on the VMS?
No, all external visitors must register through the VMS and complete the authentication process before being allowed entry into the college.
- What are the operating hours of the ACS system, and will the gates remain open all day?
The college gates will be closed at 10:30 AM and opened again at 3:00 PM. The system operates during these hours, and all visitors and stakeholders must adhere to this schedule.
- What disciplinary actions will be taken for non-compliance with ACS/VMS rules?
Students, faculty, and operators failing to follow the ACS/VMS rules will face disciplinary actions as defined by the college administration, ensuring the system’s integrity.
- How are bulk visitors, such as those attending events in the auditorium and Conference halls handled?
During events, the ACS Convener can raise the drop gate for a specified time as per instructions from the worthy Principal of the college to streamline bulk entry/exit.
- What is the purpose of the CCTV surveillance in the ACS system?
The CCTV cameras installed in and around the ACS system monitor all movements to ensure safety, prevent unauthorized entry, and assist in enforcing college discipline.
- Will staff operating the ACS receive any formal training?
Yes, all staff members operating the ACS will undergo comprehensive training on how to use the system, including RFID scanning, handling visitor registrations, troubleshooting, and maintaining gate operations.
- Who is responsible for training the ACS operators?
The ACS team, under the guidance of the ACS Convenor, will be responsible for training gate operators and other relevant personnel. The training ensures smooth operation and adherence to college policies.
- How will NSS/NCC cadets assist with ACS operations?
Trained NSS/NCC cadets, deployed by their coordinators, will assist during peak hours by managing queues, guiding visitors through the registration process, and helping to ensure that the ACS system runs smoothly.
- Are NSS/NCC cadets given specific training for ACS support?
Yes, cadets will receive basic training on the ACS, including visitor management, vehicle registration procedures, and managing access points, to ensure they can effectively assist the ACS team.
- Where can I download the Vehicle Registration Application Form?
You can download the official Vehicle Registration Application Form from the college website by visiting the ACS/VMS section at https://gdcshopian.edu.in.
- What documents are required when submitting the Vehicle Registration Form?
You must attach a copy of your Vehicle Registration Certificate (RC), driving license, Pollution Undr Control (PUC) certificate, and insurance certificate along with the application form.
- Who authenticates my Vehicle Registration Application?
The application form must be authenticated by the Head of your Department (HoD) before submission. After HoD authentication, it should be submitted to the ACS Operator, Mr. Tariq Ahmad.
- What is the next step after submitting my Vehicle Registration Application?